Vendor Application Form
Upon award of a quote or bid a Vendor Application Form will be provided. This form along with a W9 and CIQ form are required from vendors in order for the City to process purchase orders and pay invoices. This allows a vendor number to be assigned to track all transactions.
Chapter 176, Texas Local Government Code requires that disclosures of certain relationships be made in relation to certain contracts with the city. Local government officers are the members of the City Council and the City Manager and other city employees or agents who exercise discretion in planning, recommending, selecting and contracting of a vendor. Please contact the City Secretary for a list of additional city employees and agents who may qualify as local government officers. View Chapter 176, Texas Local Government Code to learn more about this requirement.
Conflict of Interest Questionnaire (CIQ)
A vendor (or agent) who enters or seeks to enter into a contract with a local government entity for the sale or purchase of real property, goods or services, and has a business relationship with the local government entity must file a Conflict of Interest Questionnaire (PDF) if they:
- Have an employment or other business relationship with an officer of the local governmental entity or an officer's family member as described above; or
- Have given an officer of the local government entity or an officer's family member one or more gifts with the aggregate value specified below;
- Have a family relationship with an officer.
Conflicts Disclosure Statement (CIS)
If a local government entity enters into or is considering entering into a contract for the sale or purchase of real property, goods or services with a vendor (including an agent of a person), a local government officer is required to file a Conflicts Disclosure Statement if the officer or a family member of the officer:
- Is receiving taxable income from an employment or other business relationship with the vendor, other than investment income, that exceeds $2,500 during the 12-month period preceding the officer's awareness of the contract or consideration of the vendor for the contract; or
- Has received gifts with an aggregate value of more than $100 in the 12 month period before the officer became aware of the contract being entered or consideration of the vendor for the contract.
Ethics Ordinance Disclosure Statements
The City's Ethics Ordinance requires persons seeking to enter discretionary contracts with the City or appearing before the City Council or another City board or body to disclose certain relationships and conflicts of interest. Please refer in particular to Sections 9.05.007 and 9.05.009(f).